Living in the past and loving it


Article Index


Part 4. – Proceedings at General Meetings


  1. Special business is
    1. all business at an extraordinary general meeting except the adoption of rules of order, and
    2. all business that is transacted at an annual general meeting, except,
      1. the adoption of rules or order,
      2. the consideration of the financial statements,
      3. the report of the directors,
      4. the report of the auditor, if any,
      5. the election of directors,
      6. the appointment of auditor, if required, and
      7. such other business as, under these by-laws, ought to be transacted at an annual general meeting, or business which is brought under consideration by the report of the directors issued with the notice convening the meeting.


(1) No business, other than the election of a chairman and the adjournment or termination of the meeting, shall be conducted at a general meeting at a time when a quorum is not present.

  1. (2)          If at any time during a general meeting there ceases to be a quorum present, business than in progress shall be suspended until there is a quorum present or until the meeting is adjourned or terminated.
  2. (3)          A quorum is 3 members present or such greater number as the members may determine at a general meeting.


  1. 3.    If within 30 minutes from the time appointed for a general meeting a quorum is not present, the meeting, if convened on the requisition of members, shall be terminated; but in any other case, it shall stand adjourned to the same day in the next week, at the same time and place, and if, at the adjourned meeting, a quorum is not present within 30 minutes from the time appointed for the meeting, the members present constitute a quorum.


  1. 4.    Subject to By-law 6, the president of the Society, the vice-president, or in the absence of both, one of the other directors present shall preside as chairman at a general meeting.


  1. 5.    If at a general meeting
  2. there is no president, vice-president, or other director present within 15 minutes after the time appointed for holding the meeting, or
  3. the president and all the other directors present are unwilling to act as chairman, the members present shall choose one of their number to be chairman.


  1. 6.

(1) A general meeting may be adjourned from time to time and from place to place, but no business shall be transacted at an adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place.

  1. (2)          Where a meeting is adjourned for ten days or more, notice of the adjourned meeting  shall be given as in the case of the original meeting.
  2. (3)          Except as provided in this by-law, it is not necessary to give notice of an adjournment or of the business to be transacted at an adjourned general meeting.


  1. 7.

(1) No resolution proposed at a meeting need be seconded and the chairman of a meeting may move or propose a resolution.

(2) The Chairman shall not vote, except In the case of an equality of votes, in which case he shall cast one vote.


  1. 8.

(1) A member in good standing present at a meeting of members is entitled to one vote.

(2) Voting is by show of hands.

(3) Voting by proxy is not permitted.


  1. 9.    A corporate member may vote by its authorized representative who is entitled to speak and vote, and in all other respects exercise the rights of a member and that representative shall be reckoned as a member for all purposes with respect to a meeting of the Society.


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